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Copeland BC Reduce Manual Invoicing By Over 95% After Implementing e-Creditors From Consilium
Copeland Borough Council has transformed their invoicing process by using the e-Creditors solution from Consilium. E-Creditors is a web-based module which streamlines the processing of invoices from your creditors, it’s designed to be fast and efficient and can save organisations unnecessary administration costs. The Council selected the solution last year and implementation has been a huge success.
Matt Freestone, Senior Accounting Manager (Finance and MIS) at Copeland BC, describes his experience of working with Consilium.
“In approximately January 2010 we began evaluating our Creditors process, working with Leon Flegg to see how we could best use Total software to streamline the process. This solution was successfully implemented on the 1st April 2010. E-Creditors would be a big culture change for the authority, especially for our purchase order clerks. However, after running training sessions for users at all stages of the process the benefits of the change were apparent to all. The purchase order clerks could see the benefits of the process change, as it would save time due to them no longer needing to complete paper invoice authorisation slips. Budget holders also saw benefits, as they can now authorise the payment of invoices electronically and see copies of invoices coded to their department, when enquiring in Total Finance. One of the biggest effects of the process was to the Creditors Clerk in the Finance department. E-Creditors removed some of the workload from this user, making the departments within the authority more responsible for their invoices.
e-Creditors has now been Live for over a year. We are now processing (on average) 200 invoices a week and of these there are less than ten invoices which fail the auto clearing process. Invoices which fail the process are quickly authorised by budget holders in the departments, and are paid within the terms specified by the supplier.
Leon Flegg and the Finance Helpdesk have been very helpful in resolving any questions we had regarding this process. A lot of credit is due to Consilium, helping with the successful implementation of this process.”
Date Posted: 04 Aug 2011